Employment

The Garden provides enriching garden experiences through educational programs, botanical collections, a variety of entertainment, cultural and community events. It is also a refreshing and inspiring year-round outdoor destination for local residents and out-of-town visitors.

Nestled at the base of the Boise Foothills, the Idaho Botanical Garden offers a beautiful location to host weddings, celebrate birthdays and hold private events. Each year, the Garden invites the community to a variety of events that highlight the Garden through music, art, and seasonal celebrations.

Seasonal and permanent positions are always changing and updated regularly. Check back regularly for opportunities to become a part of the team that helps to make, and keep, the Garden such a special part of our community.



Events Director

Department: Events
Job Title: Events Director
Supervisor: Executive Director
Employee Status:  Exempt, Full Time, Permanent
Salary: $35,000  – DOE

Position Description:

The Idaho Botanical Garden Events Director is responsible for all areas of event management and guest experiences.  She/he works within a team and with key leaders to manage event details from conception to completion, secure sponsorship, recruit partners, merchant vendors, entertainment and service providers. She/he also supervises staff as needed. She/he is responsible for generating revenue through garden programs, sponsorships and effective budget management.


Areas of Responsibility

  • Build strong internal and external relationships; including staff, volunteers, board of directors, donors, sponsors, partners, media, and the business community.
  • Booking of all site rental events; coordination of all aspects of site rental events
  • Oversight of event coordinators/contract labor for site rental and public events
  • Works collaboratively with key Garden staff to ensure cohesive production of guest experiences.
  • Events management/logistics planning and execution of all Garden events as needed/designated

Events

  • Manage all aspects of event logistics planning and implementation for Garden events.
  • Hire, train and supervise event staff ensuring Garden policies are enforced and customer service standards are upheld.
  • Create and manage event budgets, maintain accuracy and accountability of event budget
  • Create and manage event timelines and deliverables for all components of Garden events
  • Manage upkeep of event calendars for staff and Old Penitentiary Historic District communication using event management software and Google calendars
  • Negotiate contracts with vendors, partners, corporate sponsors, entertainment, equipment and professional services.
  • Manage event implementation including production schedules, set-up, and tear-down – with the ability to clearly communicate event plan to staff, vendors, and volunteers.
  • Write master event specification documents and distribute to vendors to ensure accurate delivery of contracted services.
  • Work with Garden partners to ensure that all Garden guests engage quality programming.

Sponsorship

  • Develop and grow corporate sponsor program, and solicit event sponsors and partners
  • Ensure sponsorship relationships are supported and agreements fulfilled
  • Assist in building corporate memberships and assist with fundraising efforts
  • Analyze partner relationships, and create new streams of revenue through joint sponsorship and marketing opportunities

Site Rentals:

  • Communicate with clients wishing to rent the Idaho Botanical Garden for a Private Event by providing information on and giving a tour of the Garden and reviewing Private Event contracts
  • Utilize the Altru facility event database and monitor information on Google and Garden calendar
  • Responsible for working with various office staff to track and take Site Rental payments
  • Coordinate Site Rental setup/takedown information with Event Crew and provide information with participating vendors
  • Recruit, train, supervise, and schedule Private Events Staff to be present at Private Events.
  • Market the Idaho Botanical Garden as a venue for Private Events as needed.
  • Create a positive environment in which staff, clients and vendors feel welcome and enjoy their with experience with the Garden
  • Other duties as assigned

Volunteer Coordination

  • Develop and review event volunteer job descriptions for event volunteers
  • Work with Volunteer Manager to create volunteer orientation program
  • Oversee implementation of event training for volunteers

Staffing

  • Manage staffing budget
  • Oversee hiring and training of event staff
  • Develop and execute schedules for event staffing
  • Create/maintain job descriptions for all event coordinators
  • Develop task/training documents for all event staff positions

Required Skills, Knowledge, and Training:

  • Minimum of 2-5 years’ experience in event planning
  • Must have the ability to prioritize multiple projects in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure.
  • Demonstrated success in fundraising and public relations
  • Must have excellent interpersonal, verbal and written communication skills
  • Excellent attention to detail and follow-through
  • Exceptional organizational and diplomacy skills
  • Solid decision-makingskills and sound judgment
  • Ability to adapt to challenges and opportunities with a solution-oriented perspective.
  • Demonstrated ability of managing multiple stakeholders
  • Computer proficiency essential; strong understanding of Microsoft Office
  • Flexibility in schedule, working some evenings and weekends
  • Must have access to an automobile as local travel is required. Knowledge of surrounding communities is a plus

 

Education and Experience

  • BA/BS, preferably in Communications, Public Relations, or related field
  • Sales or business development experience a plus
  • High degree of comfort with online fundraising tools, the benefits of social media
  • Experience with Adobe Creative Suite, Photoshop, In-design, or photography a plus.

To Apply: send cover letter and resume to Jennifer Dunmire, Idaho Botanical Garden 2355 Old Penitentiary Road, Boise, ID 83712, or jennifer@idahobotanicalgarden.org

Visitor Services Coordinator

Department: Administrative Office/ Visitor Services
Job Title: Visitor Services Coordinator
Supervisor: Executive Director
Employee Status:  Non-exempt, permanent, full-time
Pay Rate: $12 – DOE

Position Description:

The Visitor Services Coordinator is an asset to the Garden. The main duties include managing daily cash deposits and revenue reporting, overseeing the IBG Box Office, assisting with phone orders and ticket sales, and supervising the seasonal Membership Associates team. The Visitor Services Coordinator also maintains relationships with other businesses, processes daily mail and ensures front office organization, including file organization and retention.

Areas of Responsibility

  • Daily oversight of front desk cash drawer & kiosk opening banks
  • Daily revenue reporting, deposit review and prep
  • Oversees management of box office at IBG
  • Manages seasonal kiosk/store/office support staff including scheduling, provide training, keeping labor costs within specified annual budget
  • Assist in phone ticket orders and membership sales as well as general inquiries
  • Responsible for Administration office supply inventory and ordering
  • Ensure front office organization and cleanliness including file management and retention
  • Processes daily mail and provides A/P assistance
  • Resolves customer complaints & completes refunds
  • Supports staff: education, event, membership, horticulture, administrative
  • Oversee Garden Store management and scheduling, ensuring timely product pricing and placement
  • Ensures pricing is correct for store merchandise and prints labels
  • Keep admission prices and hours listings up to date and current
  • Plan and coordinate admission processes and staffing for Garden Events
  • Work closely with Administration office vendors (phone, merchant services provider, etc.)
  • Other duties as Assigned

Required Skills, Knowledge, and Training:

  • Excellent skills in: customer service, money handling, attention to detail, problem solving
  • Above average skills in: office management & administration
  • Demonstrated ability to: plan & implement policies
  • Demonstrated ability to: write & communicate plans & event details
  • General knowledge of: non-profit organizations
  • Experience in: office related field
  • Other: event planning

Education and Experience

  • Degree or equivalent experience: 4 year bachelor’s degree preferable but not required
  • 2 plus years of experience preferable but not required
  • Non-profit organization administration or office management

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job: Lift 35- 40 pounds, ability to work in all types of weather.

Apply: Please send cover letter and resume to jennifer@idahobotanicalgarden.org.