Employment

The Garden provides enriching garden experiences through educational programs, botanical collections, a variety of entertainment, cultural and community events. It is also a refreshing and inspiring year-round outdoor destination for local residents and out-of-town visitors.

Nestled at the base of the Boise Foothills, the Idaho Botanical Garden offers a beautiful location to host weddings, celebrate birthdays and hold private events. Each year, the Garden invites the community to a variety of events that highlight the Garden through music, art, and seasonal celebrations.

Seasonal and permanent positions are always changing and updated regularly. Check back regularly for opportunities to become a part of the team that helps to make, and keep, the Garden such a special part of our community.



Membership Sales Associate

Department: Visitor Services

Job Title: Membership Sales Associate

Supervisor: Visitor Services Coordinator

Employee Status: Non-exempt, Seasonal, F/T or P/T

Salary: $7.25-$10/hour DOE

Position Description:

The Membership Sales Associate serves as the first point of contact between the Idaho Botanical Garden and its patrons. As such, it is imperative that the ideal candidate be outgoing, warm, friendly, flexible, dependable, hardworking and display exceptional communication skills. The position is a seasonal position, running March 13th through November 15th with the opportunity for additional hours through the beginning of January. The position requires some holidays be worked with primary hours ranging from 8:30 a.m. to as late as 8 p.m. on specified evenings. The primary role of the Membership Sales Associate will be processing admissions into the Garden in the admission kiosk and at the admin office front desk while conveying the benefits of Garden membership to each patron. With each customer interaction there is an expectation that the associate will help to further educate Garden patrons on the many benefits of membership. The primary objective of the associate will focus around selling new memberships from the admission kiosk/front desk/Garden store areas. Additional duties include checking in field trip and tour groups, answering a multi-line phone system and assisting in over the phone ticket sales, answering questions about the Garden and its programs and other miscellaneous office duties, as need arises. At the end of each day, the associate will be responsible for closing down the admission kiosk or front office till, following outlined closing procedures and ensuring balancing accuracy in each daily deposit. Shifts will be split between the admission kiosk, the front desk of the administration office, and the Garden Store located in the Garden. Additionally, although rare, the associate will have the skills and tools necessary to empower them to mitigate any guest concerns or issues, taking the initiative to make decisions that are in the Garden’s best interest.

Areas of Responsibility:

General Garden Responsibilities:

  • Engage each Garden patron, clearly and succinctly conveying the benefits of Garden membership
  • Process new memberships acquired from kiosk and front desk in membership database
  • An understanding of the workings and locations of the different areas within the Garden to be able to accurately answer customers’ questions, being able to give guidance and instruction
  • Maintain a customer service oriented approach at the kiosk area, ensuring a welcoming and inviting atmosphere
  • Keep a tidy, organized work area
  • Assist in general Garden office operations as needed (answering phones, taking new and renewing membership payments, help with large mailings, taking event ticket orders, etc.)
  • Monitor the Garden admission area and collect general admission dues to the Garden while being sure to show the multiple benefits of Garden membership to each patron
  • When necessary, assists the education staff by helping create proper signage for education classes, events, special events, weddings, etc.
  • Retail sales and assisting with inventory in the Garden Store
  • Open and close cash drawer accurately, reconciling with the Altru sales system
  • Other duties, as assigned

Garden Event Responsibilities:

  • Quickly and accurately processing admission payments into the Garden
  • Follow event procedures and protocols, adopting a solution-oriented approach at all times
  • Work in tandem with Garden event staff to ensure a smooth and seamless patron experience
  • Maintain a welcoming, happy demeanor, even during peak times with large crowds and lines
  • Responsible for welcoming, training and assisting Garden volunteers
  • Ensure a positive interaction with all others in the admissions area
  • Other duties, as assigned

Required Skills, Knowledge and Training:

  • Previous cash handling experience
  • Ability to learn new programs/systems quickly
  • Basic understanding of Microsoft Office products
  • Ability to multitask
  • Accuracy in cash handling
  • Exceptional customer service and communication skills
  • Excellent attention to detail and follow-through
  • Ability to adapt to challenges and opportunities with a solution-oriented perspective
  • Ability to work in all types of weather
  • Ability to train and supervise Garden volunteers
  • Valid Idaho Driver’s License and clean driving record

Education and Experience

  • High School Diploma or GED equivalent
  • Previous customer service/cash handling experience preferred

Physical Demands

  • Ability to lift at least 35 lbs.
  • Ability to work and be comfortable in all types of weather
  • Ability to walk across various types of terrain found throughout the Garden­

These physical demands are representative of the physical requirements necessary for an employee to proficiently perform the essential functions of the position.

If interested in the position, please send a copy of your resume and cover letter to warren@idahobotanicalgarden.org.

Accounting Manager

Department: Bookkeeping
Job Title: Accounting Manager
Supervisor: Executive Director
Employee Status:  Non-exempt, permanent, part-time
Pay Rate: $16 – DOE

 

Position Description:

The Accounting Manager is responsible for QuickBooks online financial systems oversight, including reconciliations, audit preparation, and financial reporting for program managers and board of directors. He/She is also responsible for daily bookkeeping tasks at the Idaho Botanical Garden, credit card and cash handling needs, and human resource management.

 

Areas of Responsibility

  • Enter ACH and credit card transactions; manage deferred revenue accounts, consignment accounts, uncleared transactions and other occasional accounting needs.
  • Review and prepare sales tax reporting and payment.
  • Prepare and maintain approved vendor lists and accounts.
  • Complete month-end reconciliation and closing of financials, including bank accounts, and prepare program reports for staff and board.
  • Prepare and distribute monthly program activity reports.
  • Prepare and review accounting systems for annual audit.
  • Daily bookkeeping data entry, including accounts payable, accounts receivable for review by Executive Director and program managers, maintenance of balance sheet, P&L, and monthly reconciliations
  • General Human Resource duties, including maintaining employee data and files, managing bi-weekly payroll process including timesheet verification and submittal to payroll processing firm and entering payroll data into accounting software, and managing employee benefits programs, including long and short term disability and Simple IRA.
  • General credit card, cash and check handling, including preparing and/or verifying bank deposits, preparing cash registers and Altru software set up, counting and verifying tills, counting petty cash, and training staff and volunteers in cash handling and sales.
  • Support site rental program by invoicing and reporting site rental activity.
  • Support development director by managing grant financial information and preparing reports.

 

 

Required Skills, Knowledge, and Training:

  • Basic knowledge of filing systems.
  • Familiarity or ability to learn simple retail sales, including cash register and credit card systems.
  • Practice safe work practices, including anticipating safety needs and applying risk management and reduction procedures
  • Experience implementing oral and written instructions, explaining and applying policies and procedures
  • Ability to work cooperatively with staff and volunteers
  • Ability to prioritize order of task completion in a dynamic environment

 

 

Education and Experience

  • Education and/or experience with QuickBooks online general bookkeeping and accounting with a nonprofit organization, including year-end reporting requirements.
  • Experience with accounting and payroll software, as used in a nonprofit organization, including managing restricted funds.

 

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job: The employee must be able to regularly lift and /or move up to 10 lbs and occasionally lift and/or move up to 20 lbs.

To Apply:

Please send cover letter and resume to Christine Wiersema at chris@idahobotanicalgarden.org