Event Coordinator

Job Description
Title: Event Coordinator
Supervisor: Event Director
Type: Seasonal Part Time
Wage: $7.75 – $8.50
Dates of Employment: May 2015 – January 2016

Coordinator Role

This position has a supportive role in the implementation and oversight of events at the Idaho Botanical Garden, while ensuring the visitor has a safe, positive, and memorable experience. S/he is expected to understand all the components of an event. The Coordinator works directly with individuals in a wide range of roles, including admission kiosk, parking, and store. The Coordinator is directly responsible for managing volunteers, onsite vendors, and activity areas.  The Coordinator is also the primary point of contact for businesses hosting private onsite rentals during IBG events. S/he must always present a positive and professional demeanor with guests, volunteers, and fellow staff members, especially while problem solving.

Job Requirements


  • Excellent customer service and interpersonal skills
  • Excellent communication skills, both speaking and written
  • Comfortable with public speaking
  • Ability to understand and apply event procedures and Garden policies
  • Comfortable working with a variety of individuals, of all ages, including garden staff, volunteers, and customers
  • Ability to supervise volunteers
  • Ability to prioritize, problem solve, and delegate with the entire event in mind
  • Ability to work in various weather conditions such as cold, snow, or rain
  • Ability to be on one’s feet and walk throughout the Garden, sometimes on uneven surfaces
  • Ability to work well in a team setting
  • Work evenings and weekends

Specific Tasks

  • Confirm upcoming event details with participants/performers/vendors
  • Oversee setup and teardown of events including but not limited to Great Garden Escape concerts, Bug Day, Fall Harvest Festival, Outlaw Field Concert Series, and Winter Garden aGlow
  • Emcee Great Garden Escapes when necessary and/or work with scheduled guest emcees
  • Support and supervise event volunteers and have an understanding of volunteer job positions
  • Order, organize and inventory event supplies as needed
  • Prepare event wrap-up reports
  • Work admission Kiosk or Off-site informational booths as needed
  • Assist Volunteer / Site Rental Coordinator / Executive Director as requested
  • All other duties as assigned

To apply: Send cover letter and resume to Tracylea Balmer at tracylea@idahobotanicalgarden.org by Friday, April 24.